Last updated: June 24, 2026

These Terms of Service (“Terms”) govern your access to and use of ExpiGuard, including our website, web application, and related services (collectively, the “Service”). By creating an account, accessing, or using the Service, you agree to be bound by these Terms.

1. Who we are

ExpiGuard is a software service designed to help businesses track expiration dates, compliance items, certifications, inspections, documents, and similar time-sensitive records.

The Service is provided by Magappes Przemysław Andrzejewski, located in Poland, Łódź, Srebrzyńska 49/17 91-083, with contact email: [email protected].

2. Eligibility and business use

The Service is intended for business and professional use. By using ExpiGuard, you confirm that:

• you are at least 18 years old,
• you have the authority to enter into these Terms on behalf of yourself or your organization, and
• the information you provide to us is accurate and complete.

3. Your account

You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account. You must promptly notify us if you believe your account has been accessed without authorization.

You agree not to share access credentials with unauthorized persons and not to use the Service in a way that could disrupt, damage, or impair the platform or other users’ access to it.

4. Use of the Service

ExpiGuard allows you to create and manage records related to employees, assets, documents, certifications, renewals, inspections, and other tracked items. You are solely responsible for:

• the accuracy, legality, and completeness of the data you upload or enter into the Service,
• ensuring that you have the right to upload and process any data you provide,
• reviewing reminders, alerts, and tracked dates, and
• maintaining your own internal compliance, legal, operational, and recordkeeping processes.

5. No legal or compliance guarantee

ExpiGuard is a reminder and tracking tool only. It does not provide legal, regulatory, HR, tax, or compliance advice, and it does not guarantee that you or your organization will remain compliant with any law, regulation, certification requirement, inspection schedule, or contractual obligation.

You acknowledge that reminders, notifications, and calculated dates may depend on the information you provide and on third-party infrastructure such as email delivery providers. You should always maintain your own independent compliance controls and verification processes.

6. Subscription, trial, and billing

ExpiGuard may be offered on a subscription basis, including with a free trial period where available. Pricing, plan limits, and billing terms are presented on our website or inside the Service.

• Paid subscriptions renew automatically unless canceled before the renewal date.
• You authorize us and our payment processor to charge the applicable subscription fees and taxes.
• If payment fails, we may suspend or limit access to the Service until payment is successfully processed.
• We may change pricing or plan features in the future, but changes will not apply retroactively to a billing period already paid for.

7. Acceptable use

You may not use ExpiGuard to:

• violate any applicable law or regulation,
• upload malicious code, attempt unauthorized access, or interfere with the security of the Service,
• copy, reverse engineer, scrape, or exploit the Service beyond what is permitted by law,
• use the Service to store unlawful, infringing, abusive, or harmful content, or
• resell, sublicense, or commercially exploit the Service without our written permission.

8. Customer data

As between you and ExpiGuard, you retain ownership of the data you submit to the Service (“Customer Data”). You grant us a limited right to host, store, process, transmit, back up, and otherwise use Customer Data only as necessary to provide, maintain, secure, and improve the Service and to comply with applicable law.

If Customer Data contains personal data, our processing of that personal data is governed by our Privacy Policy and, where applicable, a separate Data Processing Agreement.

9. Availability and changes

We aim to keep ExpiGuard available and reliable, but we do not guarantee uninterrupted or error-free operation. We may modify, improve, suspend, or discontinue parts of the Service from time to time, including features, limits, and integrations.

10. Suspension and termination

We may suspend or terminate your access to the Service if:

• you materially breach these Terms,
• you fail to pay applicable fees,
• your use of the Service creates security, legal, or operational risk for us or others, or
• we are required to do so by law.

You may stop using the Service at any time and may cancel your subscription in accordance with the billing terms made available to you.

11. Intellectual property

ExpiGuard and all related software, content, branding, design, and materials are owned by us or our licensors and are protected by intellectual property laws. These Terms do not transfer any ownership rights to you.

Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable right to access and use the Service for your internal business purposes.

12. Disclaimer of warranties

To the maximum extent permitted by law, the Service is provided on an “as is” and “as available” basis. We disclaim all warranties, whether express, implied, statutory, or otherwise, including any implied warranties of merchantability, fitness for a particular purpose, non-infringement, and that the Service will be uninterrupted, secure, accurate, or error-free.

13. Limitation of liability

To the maximum extent permitted by law, ExpiGuard will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including loss of profits, revenue, data, goodwill, or business opportunities, arising out of or related to your use of the Service.

To the maximum extent permitted by law, our total liability arising out of or related to the Service and these Terms will not exceed the total amount paid by you to ExpiGuard for the Service during the twelve (12) months preceding the event giving rise to the claim, or EUR 100 if you have not paid for the Service.

14. Indemnity

You agree to indemnify and hold harmless ExpiGuard from and against claims, damages, liabilities, and expenses arising from your misuse of the Service, your Customer Data, or your violation of these Terms or applicable law.

15. Privacy

Our collection and use of personal data are described in our Privacy Policy. By using the Service, you acknowledge that we may process personal data as described there.

16. Changes to these Terms

We may update these Terms from time to time. If we make material changes, we may notify you by email, through the Service, or by updating the “Last updated” date above. Continued use of the Service after updated Terms become effective means you accept the updated Terms.

17. Governing law

These Terms are governed by the laws of Poland, excluding its conflict of law rules. Any disputes arising out of or related to these Terms or the Service will be subject to the jurisdiction of the competent courts in Poland, unless mandatory law provides otherwise.

18. Contact

If you have any questions about these Terms, please contact us at [email protected].

Last updated: June 24, 2026

This Privacy Policy explains how ExpiGuard (“ExpiGuard”, “we”, “us”, or “our”) collects, uses, stores, and protects personal data when you use our website, web application, and related services (collectively, the “Service”).

Please read this Privacy Policy carefully. By using the Service, you acknowledge that your personal data may be processed as described in this Privacy Policy.

1. Data controller

ExpiGuard is provided by Magappes Przemysław Andrzejewski, located at Poland, Łódź, Srebrzyńska 49/17 91-083.

If you have any questions about this Privacy Policy or how we process personal data, you can contact us at: [email protected].

2. Personal data we collect

Depending on how you use ExpiGuard, we may collect and process the following categories of personal data:

2.1 Account and profile data

• first name and last name,
• email address,
• password hash and authentication-related information,
• company name,
• language and timezone settings,
• account status and account-related preferences.

2.2 Customer data you submit to the Service

ExpiGuard allows you to create and manage records related to employees, assets, tracked items, certifications, inspections, reminders, renewals, and documents. This may include personal data that you or your organization choose to upload or enter into the Service, for example:

• employee names,
• employee email addresses,
• document names and metadata,
• certification or training information,
• renewal history and reminder logs,
• other information you decide to store in ExpiGuard.

2.3 Billing and payment data

If you purchase a paid subscription, billing and payment information may be processed by our payment provider. We may receive billing-related information such as:

• customer ID and subscription ID,
• plan name, billing status, billing period dates,
• invoice and payment status information,
• limited payment-related metadata provided by the payment processor.

We do not store full payment card details on our own servers.

2.4 Technical and usage data

• IP address, browser type, device information, and operating system,
• log data, security logs, and access timestamps,
• usage events within the Service,
• error, crash, and diagnostic information,
• cookie and session-related information where applicable.

3. How we use personal data

We process personal data for the following purposes:

• to create and manage user accounts,
• to provide, operate, maintain, and secure the Service,
• to store and display tracked items, reminders, renewals, and uploaded records,
• to send service-related communications such as account verification emails, password reset emails, billing notices, and reminder notifications,
• to process subscriptions and manage billing,
• to respond to support requests and communicate with users,
• to monitor performance, detect errors, troubleshoot issues, and improve the Service,
• to protect against abuse, unauthorized access, fraud, and security incidents,
• to comply with legal obligations and enforce our Terms of Service.

4. Legal bases for processing

If the GDPR or similar data protection laws apply, we rely on one or more of the following legal bases:

• Performance of a contract – where processing is necessary to provide the Service to you.
• Legitimate interests – for example, to secure, improve, support, and analyze the Service, prevent abuse, and communicate with customers.
• Legal obligation – where we must process data to comply with applicable laws, accounting, tax, or regulatory requirements.
• Consent – where consent is required by law, for example for certain optional cookies or marketing communications.

5. When you use ExpiGuard on behalf of your organization

If you use ExpiGuard as part of a company, organization, or employer account, your organization may act as the controller of certain personal data submitted to the Service, and ExpiGuard may act as a processor or service provider on behalf of that organization.

In such cases, your organization is responsible for ensuring it has an appropriate legal basis to collect and upload personal data into ExpiGuard.

6. Sharing personal data

We do not sell personal data. We may share personal data with trusted third parties only where necessary to operate the Service, including:

• hosting and infrastructure providers – to host the application, database, and files,
• payment processors – to process subscriptions and payments,
• email delivery providers – to send transactional emails and notifications,
• monitoring, logging, and error tracking providers – to detect issues, secure the Service, and improve reliability,
• professional advisors or authorities – where necessary for legal, tax, security, or compliance reasons.

We may also disclose personal data if required by law, court order, or a valid request from a public authority, or where necessary to establish, exercise, or defend legal claims.

7. International data transfers

Some of our service providers may process personal data outside the country in which you are located, including outside the European Economic Area. Where required, we take appropriate measures to protect personal data during such transfers, including entering into contractual safeguards such as standard contractual clauses where applicable.

8. Data retention

We retain personal data for as long as reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, enforce agreements, and maintain legitimate business records.

Retention periods may vary depending on the type of data and the reason it was collected. For example:

• account data is generally retained while your account remains active,
• billing and invoice data may be retained for longer where required by tax or accounting laws,
• technical logs may be retained for a shorter period unless needed for security or troubleshooting,
• customer data may remain available until deleted by you, your organization, or in connection with account closure and our retention schedule.

9. Security

We take reasonable technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, and disclosure. These measures may include access controls, encryption in transit, backups, logging, and infrastructure security protections.

However, no system can be guaranteed to be completely secure, and we cannot guarantee absolute security.

10. Your rights

Depending on your location and applicable law, you may have the right to:

• request access to personal data we hold about you,
• request correction of inaccurate or incomplete personal data,
• request deletion of personal data in certain circumstances,
• request restriction of processing,
• object to certain processing based on legitimate interests,
• request portability of personal data where applicable,
• withdraw consent where processing is based on consent, without affecting the lawfulness of processing before withdrawal,
• lodge a complaint with a competent supervisory authority.

To exercise your rights, please contact us at [email protected].

11. Cookies and similar technologies

ExpiGuard may use cookies, session storage, and similar technologies necessary to operate the Service, maintain user sessions, remember preferences, and improve performance and security.

If we use optional analytics or marketing cookies, we will provide notice and obtain consent where required by law. Additional details may be provided in a separate Cookie Policy.

12. Third-party services and integrations

The Service may rely on third-party providers such as payment processors, email delivery providers, hosting providers, or monitoring tools. Your use of certain third-party services may also be subject to their own privacy policies and terms.

13. Children’s privacy

ExpiGuard is intended for business use and is not directed to children. We do not knowingly collect personal data directly from children through the Service.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we may notify you through the Service, by email, or by updating the “Last updated” date above. Your continued use of the Service after the updated Privacy Policy becomes effective means that you acknowledge the updated version.

15. Contact

If you have questions about this Privacy Policy or would like to exercise your data protection rights, please contact us at: [email protected].